Who we are

Why Rensselaer?  Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer Polytechnic Institute is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Job Summary

The Administrative Specialist provides general administrative support to the Office of Alumni Engagement. The Administrative Specialist performs a variety of administrative duties, including assisting with scheduling, correspondence, travel and event planning, and file and database maintenance.

Minimum Qualifications

• HS Diploma or GED required
• 3 years of work experience in an office or administrative setting

Relevant combinations of education, training and experience may be considered.

Minimum Knowledge, Skills, and Abilities

• Demonstrated proficiency in MS Office (word, excel, access, Outlook)
• Excellent communication, organizational, and interpersonal skills
• Ability to compose routine correspondence and reports
• Ability to work independently and as part of a team
• Ability to work with minimum supervision
• Ability to prioritize work
• Ability to perform basic financial functions
• Ability to handle several tasks simultaneously
• Ability to work in fast paced environment
• Strong attention to detail

Shift

Business Hours with weekends or evenings occasionally required (events)

Starting Salary/Rate

Expected hiring range: $19.00 - $21.63 per hour

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.