Skip to main content


Here, your work makes a difference.

Back to search results Refer a friend

Sponsored Research Grant Administrator (Proposals)

Apply now Job no: 492886
Work type: Full Time
Location: Troy, NY
Categories: Staff, Business, Accounting and Finance

Who we are

For nearly 200 years, Rensselaer has been defining the scientific and technological advances of our world. Rensselaer serves over 7,600 undergraduate and graduate students from 49 states and 63 countries. Guided by the Rensselaer Plan 2024, Rensselaer seeks to transform the delivery of pedagogical innovations, and to be a transformative agent in the 21st century and beyond.

Job Summary

The Grant Administrator (Proposals) is responsible for processing, reviewing and submitting proposals; review and/or creation of applicable budgets; review and evaluation of binding proposal terms and conditions ensuring conformance to Rensselaer policies and sponsor requirements.

Representative Duties

1. Coordinate with faculty and subrecipient to ensure all materials are compliant with sponsor and Rensselaer requirements, and are ready for submission.

2. Review final budgets for high risk areas such as level of effort, use of subcontracts, cost sharing, facilities and administrative rate variations, use of administration and clerical items.

3. Ensure that Cost Share is documented and on file prior to proposal submission. 

4. Prepare subcontract documentation (i.e., Statement of Work (SOW), Budget, Authorized Organizational Representative (AOR) Approval, etc.) for inclusion with RPI proposals at time of submission.

5. Responsible for resubmission, revised documentation and ad hoc requests from sponsor on previously submitted proposals, including budget revisions, milestone/task revisions, cost proposals, just-in-time information and updated letter of intent. 

Minimum Qualifications

  • Bachelor’s Degree in business administration, management, or related field
  • Minimum 2 years of experience working with sponsored research or another closely related field

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

  • Experience using Banner Finance or similar ERP system
  • Work experience in research administration, contract administration, or in a higher education environment 

Minimum Knowledge, Skills, and Abilities

  • Knowledge of federal regulations and policies governing educational institutions and/or non-profits
  • Ability to maintain confidentiality of privileged documents and communication.
  • Requires excellent oral and written communication skills.
  • Requires strong organizational skills.
  • Requires excellent customer service skills
  • Requires ability to work effectively under pressure and meet established goals and objectives.
  • Requires ability to work with a diverse population.
  • Requires strong computer skills and knowledge.
  • Requires careful attention to detail; accuracy.

Preferred Knowledge, Skill, and Abilities

  • General knowledge of grants management issues preferred


Business Hours: Monday - Friday

Application instructions


Follow the on-screen prompts to create an application. Please be ready to upload any required documents

If you need assistance with the online application process, please contact 

Job Posted Date

Applications will be accepted until the position is filled.

COVID-19 Pandemic Protocols

As Rensselaer welcomes undergraduate and graduate students back to campus for an in-person academic experience, all faculty and staff are expected to work onsite, with no remote work allowed.

In addition, Rensselaer requires all faculty and staff to be vaccinated against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case by case basis.

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.




Advertised: Eastern Standard Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

Job Search

e.g. Administrator, Faculty

Refine Search

Work type



Position Type
Staff Areas of Interest