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Operations Coordinator, Rensselaer Union

Apply now Job no: 494343
Work type: Full Time
Location: Troy, NY
Categories: Staff, Administrative Support, Student Services and Academic Support

Who we are

Why Rensselaer? Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world’s fastest supercomputers. 

Rensselaer faculty and alumni include more than 145 National Academy members, six members of the National Inventors Hall of Fame, six National Medal of Technology winners, five National Medal of Science winners, three astronauts, and a Nobel Prize winner in Physics. With nearly 200 years of experience advancing scientific and technological knowledge, Rensselaer remains focused on addressing global challenges with a spirit of ingenuity and collaboration. To learn more, please visit

Are you ready to change the world? Apply now!

Job Summary

The Operations Coordinator manages space and equipment scheduling to effectively allocate available resources in the Rensselaer Union, Playhouse, and related Union facilities. Utilizing the Event Management Software (EMS), the coordinator will prioritize the needs of groups competing for space and equipment and help to resolve conflicting scheduling needs within established guidelines. They will also manage building, key and equipment inventory including motor vehicles. Additionally, the coordinator will provide club, building operations, and project reporting.

Minimum Qualifications

  • High School/Equivalent
  • 5 or more years related experience 
  • A relevant combination of training, education, or experience may be considered. 

Preferred Qualifications

  • Experience with event management systems 

Minimum Knowledge, Skills, and Abilities

• Proficient ability in Microsoft Office Suite
• Ability to learn and become proficient with event management system
• Ability to perform transactional financial functions
• Ability to compose routine correspondence and reports
• Requires good problem solving skills involving multiple variables in standard situations
• Excellent interpersonal, communication and customer service skills
• Ability and knowledge of field-specific operational/ administrative functions
• Strong attention to detail and excellent organizational skills
• Ability to communicate effectively with a diverse population


Business Hours: Monday - Friday


No travel


No Driving

Starting Salary/Rate

Expected hiring range: $20.00 - $23.00

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact

Job Posted Date

Applications will be accepted until the position is filled.

Culture of Safety at Rensselaer

Rensselaer is committed to providing a safe and healthy living, learning, and working environment for its faculty, staff and students.  As such, we strongly recommend that faculty, staff and students obtain a COVID-19 vaccination and remain current with available boosters to protect themselves, as well as to protect vulnerable members of the community.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.




Advertised: Eastern Standard Time
Applications close:

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