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Procurement Agent

Apply now Job no: 494379
Work type: Full Time
Location: Troy, NY
Categories: Staff, Business, Accounting and Finance

Who we are

Why Rensselaer? Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world’s fastest supercomputers. 

Rensselaer faculty and alumni include more than 145 National Academy members, six members of the National Inventors Hall of Fame, six National Medal of Technology winners, five National Medal of Science winners, three astronauts, and a Nobel Prize winner in Physics. With nearly 200 years of experience advancing scientific and technological knowledge, Rensselaer remains focused on addressing global challenges with a spirit of ingenuity and collaboration. To learn more, please visit

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Job Summary

The Procurement Agent is responsible for ensuring that supplier data is accurate, up to date, and in compliance with Institute policies. The Agent assists with evaluating and negotiating small dollar procurements, consistent with Rensselaer policies. Under the supervision of the Associate Director of Procurement, the Agent works closely with E-Business prioritizing master agreements, supplier enablement, and other contract opportunities. In collaboration with other areas in the Controller’s Office, facilitates encumbrance releases and develops training materials and programs focused on compliance with policies and procedures.

Minimum Qualifications

  • Associate’s Degree or equivalent combination of education or experience.
  • Minimum of two (2) years of progressively responsible business experience is required.
  • Experience with supplier management is highly desirable, as is previous experience in information systems.

    A relevant combination of education, directly related experience and training may be substituted for a degree.

Preferred Qualifications

Experience with supplier management is highly desirable, as is previous experience in information systems.  

Minimum Knowledge, Skills, and Abilities

  • Demonstrated proficiency with personal computers and use of several software applications (Integrated ERP system, Word, Excel, data base applications such as Access, PowerPoint, and Internet).
  • Must exhibit excellent analytical skills, think globally and creatively, and be flexible.
  • Demonstrated ability to work with others in large complex projects.
  • Ability to translate strategic thinking into tactical actions.
  • Must exhibit excellent communication skills, both verbal and written.
  • High-level work ethic.
  • Excellent customer service skills and ability to interact effectively with a diverse community in an academic environment.
  • Demonstrated ability to supervise others.

Job Duties

  1. Facilitates the timely collection of supplier insurance information during the supplier on-boarding process.  Assists the Strategic Sourcing Managers (SSMs), in partnership with E-Business, to ensure supplier information is accurately reflected in Banner and Procure-to-Pay (P2P) systems. 
  2. Assists the Sourcing Agent in processing, negotiating, and vetting small dollar (less than $5,000) requisitions of essential goods and services for the Institute’s departments.
  3. Assists the Procurement and E-Business teams with prioritizing master agreements, supplier enablement, and other contract opportunities based on small dollar spend, transaction analysis, and end user need.
  4. Monitors campus purchasing activities for compliance with Institute policies and supplier contracts requirements.  Addresses any concerns of non-compliance with the Associate Director of Procurement and educates end-users on the corrective action required.
  5. Facilitates the release of procurement encumbrances in Banner, working in collaboration with campus users and SSM’s.
  6. Assists with the development of training materials and programs focused on policies and procedures in those areas in collaboration with Procurement Services and E-Business.  Provides campus end users with an understanding of preferred suppliers within commodity groups to ensure a streamlined buying process.  Assists in rolling out and providing ongoing training to campus constituents. Attends and provides support at monthly office hour sessions.
  7. Perform other duties as assigned.

Starting Salary/Rate

Expected hiring range: $58,000 - 60,000

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact

Job Posted Date

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.




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