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Sr. Prospect Management Analyst

Apply now Job no: 494382
Work type: Full Time
Location: Troy, NY
Categories: Staff, Business, Accounting and Finance, Development and Fundraising

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Why Rensselaer? Join Rensselaer Polytechnic Institute's dynamic global community of changemakers including some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity.

Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

Are you ready to change the world? Apply now!

Job Summary

The Sr. Prospect Management Analyst applies their strong data, business intelligence and prospect research skills to coach fundraising staff to be able to maximize their productivity.

The Sr. Prospect Management Analyst contributes to the division’s focus on portfolio optimization to improve fundraising performance. Using business intelligence and prospect research tools, the Sr. Prospect Management Analyst supports Institute Advancement’s efforts to prioritize prospects within an individual fundraiser's portfolio. In this varied, cross-functional role, Sr. Prospect Management Analyst is expected to deliver innovative solutions through synthesizing prospecting strategies and management processes together with enriched data-driven analyses.

Minimum Qualifications

  • Bachelor's Degree in related field
  • Four (4) or more years of relevant experience in working in the analysis and understanding of data and databases in an environment that requires an understanding of the business needs and priorities. 

A relevant combination of education, directly related experience, and training may be substituted for a degree.

Preferred Qualifications

  • Master’s degree in related field
  • 3 or more years of experience in higher education fundraising
  • Experience with advanced querying and analytical tools; SQL and knowledge of business intelligence visualization/reporting tools is highly preferred.

Minimum Knowledge, Skills, and Abilities

  • Knowledge of business intelligence visualization/reporting tools
  • Ability to identify and translate business needs into actionable, stream-lined data solutions and articulate solutions clearly to facilitate user-empowerment and strategic fundraising
  • Requires excellent interpersonal skills; ability to work well with colleagues, institute administrators, faculty, and alumni in a pro-active, customer-service oriented manner
  • Effective organizational skills with the ability to manage and execute multiple projects in a deadline, detail-oriented environment
  • Strong analytical and reporting skills; analytical thinking and complex problem-solving skills, taking general information and translating into sound documentation
  • Ability to communicate effectively, both orally and in writing
  • Strong attention to detail and thorough understanding of the drivers and interrelations of various data points
  • A sense of curiosity and an ability to work as a part of a cohesive team
  • Requires a high level of proficiency in Microsoft Word (merges, advanced formatting) and Microsoft Excel (including sorting and data comparison) and PowerPoint and working within large-scale databases
  • Working knowledge of fundraising Customer Relationship Manager (CRM) software preferred

Representative Job Duties 

Some of the duties for this position include: 

Lead regular meetings with individual fundraisers to review prospect data, identify opportunities to advance cultivation, assess performance on overall goals, and progress within individual prospect portfolios.

Guide individual fundraisers and development staff by providing recommendations for potential major donors for cultivation and solicitation. Analyze data to help drive prospect discovery and prioritize the top prospective donors for qualification by development staff.

Create lists on an ad-hoc basis as requested by prospect development team members or fundraising partner to support fundraising initiatives by incorporating the use of database segmentation analysis, external resources, electronic screenings, and peer-review/focus group results. 

Assist in managing pipeline and goal reporting for the campaign and ensure progress toward annual goals is documented and continually updated for major, principal, and capital fundraising outcomes in close collaboration with fundraising staff.

Collaborate with various teams across the division to gather input for refining prospect portfolios. Contribute to the division's focus on improving fundraising performance through effective portfolio optimization. Utilize business intelligence tools to assess and enhance the composition of fundraisers' portfolios. Analyze fundraiser portfolio activity to evaluate the success of outreach strategy. 

Conduct in-depth data analyses to identify trends, patterns, and opportunities for improvement in prospect management. Use data-driven insights to inform decision-making processes and refine prospecting strategies.

Assist in the maintenance of fundraiser portfolios and discovery pools, including through the use of batch upload tools. Educate frontline fundraisers in applying analytics toward achieving their individual goals. 


Business Hours: Monday - Friday

Starting Salary/Rate

Expected hiring range: $75,000 - $85,000

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact

Job Posted Date

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.




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