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Administrative Coordinator - New York, NY Office

Apply now Job no: 494402
Work type: Full Time
Location: New York, NY
Categories: Staff, Administrative Support, CFHE

Who we are

Why Rensselaer? Join Rensselaer Polytechnic Institute's dynamic global community of changemaker including some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity.

The Center for Engineering and Precision Medicine (CEPM) is a collaborative initiative between Rensselaer Polytechnic Institute (RPI) and the Icahn School of Medicine at Mount Sinai. It’s one of the first centers in the nation to bridge engineering and engineering science with medicine.

Are you ready to change the world? Apply now!

Job Summary

The Administrative Coordinator provides administrative, operational, and financial support for the Center for Engineering and Precision Medicine (CEPM) and its director. The Administrative Coordinator serves as a point of contact for internal and external constituents and performs administrative and financial duties independently including, but not limited to, placing lab supply orders, maintaining schedules, calendars, preparing for meetings, updating the Center’s website, and making travel arrangements. The Administrative Coordinator will assist in reviewing business documents and monitoring and reporting accounts and unit budget data as directed by Center leadership. The Administrative Coordinator will also be responsible for maintaining a database of the space and occupants of the CEPM and the director’s Research Group.

CEPM is located at 619 West 54th Street in midtown Manhattan.

Minimum Qualifications

High School/Equivalent - HS Diploma / GED

5 or more years of experience in an office setting providing administrative support to one or more busy professionals.

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

Associate's Degree in relevant field

Minimum Knowledge, Skills, and Abilities

• Proficient with MS Office Suite or similar word processing, spreadsheet, presentation development program, email, and database applications.
• Ability to work with sensitive information in a confidential and diplomatic manner.
• Ability to prioritize, plan, and organize.
• Ability to work independently without constant supervision.
• Ability to adapt to change quickly.
• Excellent verbal and written communication skills.
• Demonstrated experience in providing web-based content and social media related sites.
• Ability to interact with others in a professional and effective manner.
• Ability to manage multiple projects at the same time.
• Ability to anticipate and solve problems.
• Ability to work independently and as part of a team.
• Ability to work with a wide range of diverse internal and external constituencies.


Business Hours: Monday - Friday

Starting Salary/Rate

Expected hiring range: $31.25 - $38.46 per hour (includes a 20% Work Location Differential)

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact

Job Posted Date

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.




Advertised: Eastern Daylight Time
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