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Administrative Coordinator, Annual Giving

Apply now Job no: 494425
Work type: Full Time
Location: Troy, NY
Categories: Staff, Administrative Support, Development and Fundraising

Who we are

Why Rensselaer? Join Rensselaer Polytechnic Institute's dynamic global community of changemaker including some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity.

Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and an IBM Quantum One computer - the first university-based quantum computer in the U.S. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Are you ready to change the world? Apply now!

Job Summary

The Administrative Coordinator assists the Director of Annual Giving and provides administrative / operational support to the annual giving team. The Coordinator performs a variety of advanced administrative duties, including; assisting with budget, scheduling, correspondence, travel and events planning, file and database maintenance. The Administrative Coordinator will also serve as a primary point of contact for both internal and external constituencies. 

Minimum Qualifications

  • High school diploma or equivalent as well as
  • Five (5) or more years related experience in an office setting, executing tasks such as; scheduling, coordinating meetings, tracking expenses, maintaining information in an excel database, and serving as a main point of contact.

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

  • Associate’s Degree in related field

Minimum Knowledge, Skills, and Abilities

  • Proficient with MS Office Suite or similar word processing, spreadsheet, presentation development program, email and database applications
  • Ability to work with sensitive information in a confidential and diplomatic manner
  • Ability to prioritize, plan, and organize
  • Ability to work independently without constant supervision
  • Ability to adapt to change quickly
  • Excellent verbal and written communication skills
  • Ability to interact with others in a professional and effective manner
  • Ability to manage multiple projects at the same time
  • Ability to anticipate and solve problems
  • Ability to work independently and as part of a team
  • Ability to work with a wide range of diverse internal and external constituencies


Business Hours, weekends or evenings occasionally required


No travel


No Driving

Starting Salary/Rate

Expected hiring range: $20.00 - $24.50

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact

Job Posted Date

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.




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