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Administrative Coordinator, Office of Undergraduate Education

Apply now Job no: 494380
Work type: Full Time
Location: Troy, NY
Categories: Staff, Administrative Support, Student Services and Academic Support

Who we are:

Why Rensselaer?  Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer Polytechnic Institute is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Are you ready to change the world?  Apply now!

Job Summary

The Administrative Coordinator reports to the Associate Dean of Undergraduate Education and provides administrative support to the Office of Undergraduate Education (75%) and Office of Institutional Research & Assessment (25%) to coordinate day-to-day administrative activities for these offices. The Coordinator provides support for office related functions such as portfolio wide purchasing, event planning, and support to members of the Office of Undergraduate Education (OUE) portfolio.

Minimum Qualifications

  • High School Diploma/GED
  • Five (5) or more years of related office experience 

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

  • Associate's Degree
  • Experience with Banner/OSCAR or similar systems. 

Minimum Knowledge, Skills, and Abilities

  • Demonstrated proficiency in MS Office (Word, Excel, Access, Outlook)
  • Must be organized, detail-oriented and able to work independently in a fast-paced environment
  • Excellent interpersonal and communication skills are essential
  • Must be able to manage conflicting priorities and the demands of internal and external constituencies in a professional and calm manner
  • Must be able to maintain a high level of confidentiality
  • Ability to work with diverse populations in a team environment is essential
  • Requires ability to work independently and as part of a team
  • Ability to perform basic financial functions
  • Strong attention to detail
  • Ability to work with minimum supervision

Starting Salary/Rate

Expected hiring range: $20.00 - $24.00 per hour (40 hours per week)

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact

Job Posted Date

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.




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