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Administrative Coordinator

Apply now Job no: 494409
Work type: Full Time
Location: Troy, NY
Categories: Staff, Administrative Support

Who we are

Why Rensselaer?  Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer Polytechnic Institute is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Job Summary

The Administrative Coordinator provides administrative support for Associate Vice President Public Safety & Emergency Management and oversees the day to day operations for the Department of Public Safety. The Administrative Coordinator will serve as the primary point of contact for both internal and external constituencies, assists and represents the Associate Vice President in communicating with constituents, and handles multiple issues and concerns as they arise. The Coordinator also performs fiscal and budget related duties for the department of public safety.

Minimum Qualifications

  • High School diploma or equivalent
  • 5 years of related experience or relevant combination of experience, education and/or training

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

  • Associate's Degree 

Minimum Knowledge, Skills, and Abilities

  • Proficient with MS Office Suite or similar word processing, spreadsheet, presentation development program, email and database applications.
  • Ability to work with sensitive information in a confidential and diplomatic manner
  • Ability to prioritize, plan, and organize
  • Ability to work independently without constant supervision
  • Ability to adapt to change quickly
  • Excellent verbal and written communication skills
  • Demonstrated experience in providing web-based content and social media related sites
  • Ability to interact with others in a professional and effective manner
  • Ability to manage multiple projects at the same time
  • Ability to anticipate and solve problems
  • Ability to work independently and as part of a team
  • Ability to work with a wide range of diverse internal and external constituencies


Business Hours with weekends or evenings occasionally required


No travel


No Driving

Starting Salary/Rate

Expected hiring range: $20.00 – $24.00

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact

Job Posted Date

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.




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