Who we are

Why Rensselaer?  Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer Polytechnic Institute is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Job Summary

The Administrative Coordinator assists the Department Head and departmental faculty in day-to-day operations of the department. The coordinator serves as the primary point of contact for both internal and external constituencies; assists and represents the Department by communicating with constituents; and handles multiple issues and concerns as they arise. Duties include working independently to successfully process the recruitment, hiring and promotion of faculty, managing the department’s educational assessment system, scheduling and facilitating departmental functions such as seminars and special events, as well as handling highly confidential information (salaries, performance evaluations, etc.) and preparation of documentation for appointments of faculty and staff etc.

Minimum Qualifications

• High School Diploma or equivalent
• Five (5) or more years work experience in an office setting in a position with the responsibility for coordinating and executing multiple processes and priorities. 

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

• Associate's Degree or higher in relevant field
• Professional experience in an academic setting

Minimum Knowledge, Skills, and Abilities

• Proficient with MS Office Suite or similar word processing, spreadsheet, presentation development program, email and database applications
• Ability to work with sensitive information in a confidential and diplomatic manner
• Ability to prepare and interpret financial and other data
• Excellent organizational, interpersonal, problem-solving, and computer skills
• Ability to adapt to change quickly
• Demonstrated oral and written communication skills
• Ability to interact with others in a professional and effective manner
• Ability to anticipate and solve problems
• Ability to work independently and as part of a team with minimum supervision

Shift

Business Hours: Monday - Friday

Travel

Driving

No Driving

Starting Salary/Rate

Expected hiring range: $20.00 - $23.63 per hour

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).