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Job Summary

The Sr. Business Administrator will manage the assigned business functions of the Student Health Services department including but not limited to providing operational, financial, and health informational support to the center staff and students. Sr. Business Administrator will provide complete support and management with all applicable fund types within the department providing administrative, accounting, budgeting, active reporting, final reporting, and make strategic recommendations to center leadership. The Sr. Business Administrator provides timely processing, proactive management and proper open communication to keep center leadership aware of operational status and budget compliance at all times.

Minimum Qualifications

• Bachelor's Degree in Business Administration or similar field
• Five (5) years of relevant experience to include 3 years of work experience in the administration, monitoring and management of budgets
• Familiarity with federal and state government regulations as they pertain to healthcare administration
  
  A relevant combination of education and directly related experience in higher education may be substituted for a degree.

Preferred Qualifications

Minimum Knowledge, Skills, and Abilities

• Ability to learn computerized health information systems.
• Ability to analyze and interpret reports, documents and statistical data.
• Ability to perform budget reporting and forecasting, as well as account reconciliation.
• Knowledge of financial software, including spreadsheet, database, and data warehouse applications.
• Proficiency in Microsoft Office Suite software.
• Ability to learn and/or use SCT Banner finance, position control and labor modules or other appropriate applications.
• Knowledge of fund-based budgeting.
• Excellent verbal and written communications skills.
• Ability to handle multiple priorities and deadlines.
• Ability to work as individually or as part of a team.
• Attention to detail and excellent organizational skills.
• Ability to work effectively in a team-oriented and diverse environment, and with diverse constituents.

Job Duties

1. Provide advice to the department leadership on financial, budgetary, and administrative matters. Monitor all financial activity within the department to assure that the department is financially sound and in compliance with all Institute financial and administrative policies; Recommend redirection of funds to meet department goals.  Act as central point of contact for all financial and administrative activities within Student Health.
2. Prepare and maintain operating budgets (preliminary and final) to forecast needs and to establish a working document for planning purposes. Act as fund manager by determining the appropriateness of expenditures based on knowledge of account restrictions and characteristics.  Utilize enterprise-wide Institute systems (Banner and Data Warehouse) and subsidiary systems, to prepare monthly, annual and ad hoc financial reports for center leadership.
3. Provide supervision, direction and guidance to operations staff, including commendations and discipline; make and support recommendations for hiring and promotions; oversee the recruitment and selection of staff to assist in attainment of goals and objectives; carry out human resource functions for direct reports including hiring, evaluating, training, developing, supporting, coaching, and when necessary, counseling and initiating disciplinary actions. Review and approve payroll information and personnel transactions in accordance with established policies and deadlines.
4. Work with department leadership to establish and implement administrative, operational, and financial protocols in accordance with Institute policies and procedures. Monitor department data related to operational and financial performance. Identify inefficiencies and deviations from targets. Make recommendations for policy and procedure changes to support performance improvements.
5. Establish and implement short- and long-range department goals and objectives in support of Student Experience. Monitor and evaluate programmatic and operational effectiveness, and effect changes required for improvement.
6. Coordinate the utilization of Student Health Center (SHC) electronic medical record system (PyraMed), and all related hardware and software applications. This will include: configuring the system for users; training staff; developing custom queries to support clinical and administrative data analysis; facilitating system upgrades;; and assuring that connections to on- and off-site database are functional.
7. Oversee AAAHC accreditation compliance which includes, but is not limited to, maintaining compliance related documentation; monitoring updates in standards and alert SHC leadership to changes needed to maintain compliance; and coordinating accreditation site visits (application, assemble documents, communication with AAAHC, etc.).
8. Oversee department webpage maintenance to ensure currency. This includes updating the Student Health website, and training other staff on the user interface system and assigning them edits to make as needed.
9. Other Duties as Assigned

Shift

Business Hours: Monday - Friday

Travel

Driving

Incidental driving possible, but not required

Starting Salary/Rate

Expected hiring range: $75,000 - $80,000

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).