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Business Administrator

Apply now Job no: 493163
Work type: Full Time
Location: Troy, NY
Categories: Staff, Administrative Support

Who we are

Why Rensselaer? Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world’s fastest supercomputers. 

Rensselaer faculty and alumni include more than 145 National Academy members, six members of the National Inventors Hall of Fame, six National Medal of Technology winners, five National Medal of Science winners, # astronauts, and a Nobel Prize winner in Physics. With nearly 200 years of experience advancing scientific and technological knowledge, Rensselaer remains focused on addressing global challenges with a spirit of ingenuity and collaboration. To learn more, please visit


Are you ready to change the world? Apply now!

Job Summary

The Business Administrator will oversee assigned business units in the School of Engineering providing support to both academic departments and research thrusts. The Business Administrator will be responsible for following Institute and sponsor guidelines for spending and budgeting, as well as responsible for preparing complex financial reports. The Business Administrator is responsible for providing budgets and forecasts, determining appropriate levels of graduate financial aid and cost sharing, monitoring new faculty costs, monitoring education & general, designated, and/or restricted funds, and for the preparation of other specific information, analyses, and reports as required by portfolio leadership and faculty investigators.

Minimum Qualifications

  • Bachelor's Degree in in Business Administration or similar field
  • Three (3) years of relevant experience to include one (1) year of work experience in the administration, monitoring and management of research and/or other closely related types of restricted funds
  • Familiarity with federal and state government regulations as they pertain to research administration
  • A relevant combination of education and directly related experience in higher education may be substituted for a degree

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

  • Experience managing the administrative and business functions for a complex university research center, including budget preparation, proposal preparation, intellectual property, financial management, and human resources 

Minimum Knowledge, Skills, and Abilities

  • Knowledge of and ability to thoroughly understand Institute and sponsor rules and regulations
  • Ability to analyze and interpret reports, documents and statistical data
  • Ability to perform budget reporting, forecasting, and account reconciliation
  • Knowledge of financial software including spreadsheet, database, and data warehouse applications
  • Proficiency in MS Office Suite software applications
  • Ability to learn and/or use SCT Banner finance, position control and labor modules or other appropriate applications
  • Knowledge of fund based budgeting in a non-profit setting
  • Excellent verbal and written communications skills
  • Ability to handle multiple priorities and deadlines
  • Ability to work as individually or as part of a team
  • Strong attention to detail


Business Hours: Monday - Friday

Application instructions


Follow the on-screen prompts to create an application. Please be ready to upload any required documents, such as your resume and cover letter

If you need assistance with the online application process, please contact 

Job Posted Date

Applications will be accepted until the position is filled.

COVID-19 Pandemic Protocols

Rensselaer welcomes undergraduate and graduate students to campus for an in-person academic experience.  To support this experience, all faculty and staff are expected to work onsite, with no remote work allowed.

Rensselaer requires all faculty and staff to be vaccinated against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case by case basis.

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.




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