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Subcontract Administrator

Apply now Job no: 493558
Work type: Full Time
Location: Troy, NY
Categories: Staff, Business, Accounting and Finance

Who we are

Why Rensselaer? Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world’s fastest supercomputers. 

Are you ready to change the world? Apply now!

Job Summary

The Subcontract Administrator serves as primary point of contact to all RPI stakeholders (internal and external) for the preparation and negotiation of subaward agreements and the processing of transactions related to outgoing agreements under sponsored research awards. The Subcontract Administrator will serve as a subject matter expert to internal and external constituents to ensure compliance with RPI policies and procedures, as well as Federal and other regulatory guidance.

Minimum Qualifications

Bachelor's Degree in in related field and five (5) years of relevant professional experience issuing and managing purchase orders or contract administration functions (e.g., processing and negotiating contracts)

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

Work experience in research administration, federal grants and contracts administration, or in a higher education environment 

Minimum Knowledge, Skills, and Abilities

  • Knowledge of federal regulations and policies governing educational institutions and/or non-profits who perform sponsored research or other programs
  • Knowledge of the grant
  • Ability to maintain confidentiality of privileged documents and communication
  • Excellent oral and written communication skills
  • Strong organizational and document management skills
  • Excellent customer service skills
  • Ability to work effectively under pressure and meet established goals and objectives.
  • Ability to work with a diverse population.
  • Strong Microsoft Office and Adobe skills
  • Knowledge of procurement systems
  • Requires careful attention to detail; accuracy
  • Ability to prioritize tasks and balance competing deadlines

Preferred Knowledge, Skill, and Abilities

  • General knowledge of grants management issues
  • Understanding the Subcontract life-cycle and the Risk Assessment process


Business Hours: Monday - Friday

Application instructions


Follow the on-screen prompts to create an application. Please be ready to upload your resume and cover letter

If you need assistance with the online application process, please contact 

Job Posted Date

Applications will be accepted until the position is filled.

COVID-19 Pandemic Protocols

Rensselaer welcomes undergraduate and graduate students to campus for an in-person academic experience.  To support this experience, all faculty and staff are expected to work primarily onsite.

Rensselaer requires all faculty and staff to be vaccinated (and boosted when eligible) against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case by case basis.

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.




Advertised: Eastern Daylight Time
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